2019 CAMPER FEES AND POLICIES

ICAN TALK AAC CAMP FEES & PAYMENT POLICIES

CAMP FEE:  US$ 1000.00 covers all program-related costs, including meals, materials, and camp T-shirts for 1 camper and 1 adult parent/companion. A $500 deposit fee is required at time of application and will be returned if your camper is not admitted to camp, but non-refundable if admitted. Applications received without a deposit fee payment will not be reviewed.

SIBLINGS/ADDITIONAL CHILDREN FEE:  Fee for camp participation by a sibling is US $80 (covers program activities, camp T-shirt and scheduled meals; limited to 1 sibling only) and must be added to the camp fee. Sibling campers are expected to act as “helpers” to their AAC user and assist him or her in camp activities. The camp does not provide babysitting services. There are recreational activities, attractions and shopping for guests in the vicinity of the hotel, including a light rail service station to downtown Pittsburgh.

ADDITIONAL ADULT FEE:  The fee for additional adults attending the camp program is $200/adult and includes a camp T-shirt and all program meals. Due to limited space at our venues, we can only accept one (1) additional adult in the program per camper unless other additional adult is an aide or paraprofessional. NOTE: We cannot guarantee meals or participation for additional guests unless we have their names confirmed to us in writing by May 1, 2019.

INDIVIDUAL CONSULTATIONS: We will also offer optional, individual 30-minute consultations with Dr. Hill and Mike O’Leary, ICAN Talk Clinic’s Clinical Director, during the camp to discuss specific concerns or questions you may have about your child’s AAC use for an additional fee ($30 per 30 minutes). These fill up quickly, so if you are interested in booking a session, please check the box on the camper application form and you will be contacted by our staff to set up a convenient time during camp for the consult.

PAYMENT METHODS: Payment of the camp deposit, registration fee balance and other charges can be made by check or money order (payable to AAC Institute), PayPal or major credit card (AMERICAN EXPRESS, VISA OR MASTERCARD). Credit card and PayPal payments of the complete camp fee will be subject to a 4% surcharge; this does apply to the initial $500 deposit only. All accepted camper families who pay by credit card or PayPal will be invoiced separately. If you require an invoice to obtain reimbursement for Extended School Year (ESY) programs or respite services, please send this request to Shannon Daddario, scarney@aacinstitute.org at time of acceptance.

PAYMENT OF FULL BALANCE (balance of camper registration fee, less deposit plus any additional charges) WILL BE DUE UPON NOTIFICATION OF ACCEPTANCE. All camp fee balances must be paid in full by May 1, 2019 in order to guarantee enrollment.

CANCELLATION POLICY: Camper family cancellations received in writing or by phone on or before May 24, 2019 will receive a refund of all camp fees less the $500 application deposit. Any cancellations received after June 1st or no-shows at camp are not eligible for refunds.

TRAVEL, ACCOMMODATIONS, MEALS & ADDITIONAL INFORMATION

TRAVEL & ACCOMMODATIONS: Travel expenses and hotel accommodations are NOT included in the camp fee and must be paid separately.  Lodging at the Crowne Plaza Pittsburgh South is available at a discounted rate for ICAN Talk camper families. The hotel is located 6 miles from downtown Pittsburgh and offers free handicapped parking, several handicapped accessible rooms and a swimming pool.  You may also look to stay at a hotel of your choice. If you require a handicapped accessible room or other amenities, please contact any hotel as early as possible to ensure your reservation. For rate information and reservations for the Crowne Plaza, please phone Colleen Jamison at Tel: 412-833-5300. 

MEALS: We make every effort to provide a variety of fresh, quality food choices at our meals in the camp and other venues in the program; however, in order to control costs we cannot guarantee that every meal will meet all the varied dietary restrictions or preferences of our campers and their families. There are numerous markets (Giant Eagle Market District, Trader Joe’s, Whole Foods Market, Fresh Market, Aldi’s), restaurants and other food outlets conveniently located near our hotel where families can purchase food, as needed.

ACCESSIBILITY: Camp activities are fully accessible and designed for all-abilities with adaptive recreation for wheelchair users.

BEHAVIORAL EXPECTATIONS: While the camp program is designed for children ages 5-25 years with a variety of physical and/or intellectual disabilities and sensory sensitivities, it is not suitable for campers that may have inordinately challenging behaviors (e.g. screaming, physical aggression such as punching, hitting, kicking, biting) or are a known flight risk. Not only does this behavior pose an unacceptable risk to the safety of other campers/staff, hotel guests and the camper himself, it will interfere with his or her ability to fully benefit from the camp experience. If such behavior occurs once the camper is in attendance and deemed a potential hazard by the camp director, the camper will be asked to withdraw from the program without a refund.

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